Senior Administrative Assistant

Senior Administrative Assistant 

ROLE

• Arrange meetings with external stakeholders
• Arrange travels, visas, hotels and local transportation 
• Ensure high-quality written correspondence and presentations both in French and English
• Manage the contacts database and ensure data is kept up to date
• Coordinate and update the Associated Third Parties files and statements
• Process invoices, expense reports
• Ensure high-level reception of visitors and organize logistics (incl. meeting rooms, videoconference, catering, announcements, invitations)
• Back-up the other commercial administrative assistants when necessary 

PROFILE

• Degree in administration, commerce, languages or equivalent; additional qualification as an administrative assistant is a plus
• Demonstrated senior assistant experience with exposure in international fast paced and demanding work environments is a plus
• Reliable, organized, committed, autonomous, flexible and team-oriented, with strong ability to prioritize tasks
• Proactive with excellent written and verbal communication skills and a very high sense of confidentiality in the role
• Strong user experience with the MS Office suite. Knowledge of SAP, Concur, Salesforce would be an advantage
• Fluent in English and French

JOIN US!

• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and long-term vision are key for success
• Our people contribute to a more secure world
• Diversity at all levels of an organisation is a strength

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.