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Administrative Assistant (Chairman Office)

Req ID:  20004
Posted on:  11-Jan-2021
Location: 

Prilly_Floris (CH01), Switzerland

Department:  Chairman Office (50000422)
Job Family:  General Services


SICPA - Together with you we achieve excellence!

 

To strengthen our Chairman Office, we are looking for an:
 

ADMINISTRATIVE ASSISTANT (100%)

 

 

ROLE

 

  • Providing high-level administrative support for the corporate activities of the Chairman Office
  • Responsible for answering and filtering incoming telephone calls
  • Sorting all incoming correspondence and highlighting priorities
  • Efficient retrieving and filing system
  • Managing contacts and mailing database
  • Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings
  • Reception of high-level visitors
  • Typing high-quality written materials
  • Coordinating travels for the Chairman and key business stakeholders
  • Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT)
  • Expense claims, processing invoices and liaising with accounts department for payments follow up

 

PROFILE

 

  • Solid administrative experience in a corporate environment and a degree in administration or equivalent certification
  • Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders
  • Resourceful, high attention to details, able to anticipate and solve problems autonomously
  • Able to work under high pressure and short deadlines in a fast-paced environment
  • Advanced proficiency with Office365 tools (Power Point, Word, Outlook, Excel, Teams), Concur and Adobe Acrobat
  • Excellent written and verbal communications skills both in French and English

 

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.

Apply now »